Planning

Fiscal Year Closeout Preparation — FY2026

Published by FACTS Info (Program Operations) · July 28, 2026

Office of the U.S. Global AIDS Coordinator and Health Diplomacy, U.S. Department of State

Fiscal calendar planning for program closeout

Early Planning Alert

Partners should begin preparing documentation and reconciliations ahead of FY2026 closeout. Treat this notice as an early planning alert; detailed calendars will be posted in FACTS Info Resources.

Suggested Preparations

Reconcile obligated versus expended amounts
Archive supporting files in approved repositories
Confirm final narrative and annex packages are complete
Identify open clarification tickets that could block closeout

Coordination

Work with your agreement officer / activity manager on timelines specific to your award. Do not wait for the final week to request missing documents from sub-partners.

Support

Program Operations will publish closeout FAQs as dates firm up. Watch FACTS notifications for updates.

Who should prepare now

Implementing partners and agency finance/program officers who will participate in FY2026 closeout documentation and reconciliations.

Suggested timeline

Begin assembling supporting files and open clarification tickets early; do not wait for the final closeout calendar posting under Resources.

Contact

Closeout process questions: your agency FACTS focal point or factsinfosupport@state.gov.